Organize contacts into categories in Outlook 2016

With Outlook, you can organize contacts into categories, mark them for follow-up, or make them a favorite or private.

Categorize a contact by color

  1. Select People.
  2. Select a contact.
  3. Select Home > Categorize.
  4. Select the category.

NOTE: You can use the built-in color categories to organize your contacts. For example, blue for co-workers, red for family and friends, and green for community organizations and members. You can also rename these color categories.

Mark a contact for Follow Up

  1. Select People, and then select a contact.
  2. Select Home > Follow Up
  3. From the Follow Up drop-down, select a timeframe: Today, Tomorrow, This Week, Next Week, Not Date, Custom.

NOTE: To add a reminder, select Add Reminder….

Mark a contact as Private

  1. Select People, and then select a contact.

  2. Select Home > Private.

NOTE: If you share your contact list, no one else will see your Private contacts.

Add a contact to Favorites

  1. Select People.
  2. Right-click the contact, and then select Add to Favorites.

NOTE: Hover over People to see a list of your favorite contacts.