Create an event in FastMail

Create an event

  1. Go to your calendar, select New Event, or double-click on the day you want to schedule an event for.
  2. Then, set your event information:
    • Calendar: Choose the calendar you would like to save this event to, if you have more than one.
    • What: What is your event/meeting for?
    • Where: Where is your meeting taking place?
    • When: When is your meeting taking place, and how long does it last?
    • Repeat: Does this event happen more than once?
    • Who: Who else is invited to this event? The invitations are sent when the event is saved.
    • Reminders: Do you want to set reminders for the event?
    • Free/Busy: If you mark this event as showing you as free, it means you can have multiple events at the same time.
    • Notes: Additional notes about this event. These are shared with other invitees.
    • Attach file: Any additional files related to this event. These are shared with other invitees.

Event invitations

You can invite people when you are creating an event or you can add them afterwards, by editing the event and adding them to the invite list.

When someone responds to your invitation (whether they're going, not going, or maybe attending), you receive their response via email. You can update your calendar with their information by hand, or configure FastMail to automatically update your calendar event for you.

Automatic calendar updates

To configure automatic calendar updates, go to Settings → Calendar Preferences, in the Invitations section, choose how new invitations are handled, as well as calendar updates (which includes RSVPs).

For new events, choose:

  • which calendar to automatically add the event to
  • and whether this is for all events, or just events from a particular group of contacts.
  • and whether to leave the invitation where it is (unread), or whether to mark it as read and put it into a folder.

You will still need to RSVP to the event, which you can do from the original email or directly from your calendar event.

New event invitations outside of the target group have to be handled manually.

For existing event updates, choose:

  • whether to enable automatic updates to your calendars (including deleting the event if necessary)
  • and whether to leave the event email where it is (unread), or whether to mark it as read and put it into a folder.

Manual calendar updates

For new events:

Your calendar does not update until you click Add to Calendar in the email. When this happens, the button changes to say View in Calendar.

To set your RSVP status you can either:

  • Set your attendance in the email itself, or
  • Update the event in your calendar to respond on whether you're attending or not.

After you respond to the invite, you can delete the event invitation email, as the changes are stored in the calendar.

For existing event updates:

Your calendar does not update until you click Update Calendar in the email. When this happens, the button changes to say View in Calendar.

  • For events you're organising and the event mail is a participant RSVP, the Update button sets their status in your event.
  • For updates to an existing event, the Update button applies the changes to your calendar.

After you respond to the invite, you can delete the event invitation email, as the changes are stored in the calendar.

Note: If you edit an event, all attendees are notified that the event has been changed.

Recurring events

For events that happen more than once, you can set their recurring schedule.

  • Daily events let you set which days this event occurs on.
  • Weekly events let you select which weeks this event occurs on, such as every week, or every third week, and which days in the week.
  • Monthly events let you specify which day of the month the event occurs on, or whether it's the second Thursday, or the last Friday.
  • Yearly events let you specify which day and month the event occurs on, or whether the day should be the third Thursday in August, or the last Friday in June.

You can set how long the event will repeat for: forever, until a certain date, or repeat for only a certain number of times.

If you edit a repeating event, you can choose whether your edit applies just to this instance, to all instances (both historical and in the future), or to this and future instances only.

Set up event reminder

You can set up reminders for your event before it begins. Event reminders will send you an email or display a browser alert (you need to be logged in to see these).

For each alert, you can choose how you'd like to be contacted and how much time before the event you'd like to receive the notification.